Domain capture helps to streamline adding users to your Overleaf subscription.
With domain capture enabled, users will be automatically prompted to join your subscription when they register with one of your captured domains.
Users will be prompted to join your subscription and accept to become managed if:
They register at overleaf.com using an email address that is under one of your active captured domains.
They add an email address under one of your active captured domains.
They have logged back in to Overleaf with a pre-existing Overleaf account that has an email address under your active captured domains.
Users who join via domain capture will automatically be added to the subscription members list. Administrators can monitor their members using the members list or the group audit logs.
Group administrators will receive a notification when the subscription is nearing capacity.
If there is no additional capacity on a subscription, users who attempt to add an email address from an actively captured domain will see a notification that there are no licenses available on the subscription and will not be able to add the email address.
Please see our documentation on group member management for information about removing and deleting managed user accounts.
If you need to add capacity to your subscription, additional licenses can be added using your subscription management page (https://www.overleaf.com/user/subscription).
Some administrators may not see the upgrade and add license options described here. This can happen if the group was not purchased through the Overleaf website. If you are the administrator of a group and do not see these options, please get in touch and let us know how you would like to update your group subscription.
Verifying and capturing domains simplifies user onboarding for administrators and users.
If a user registers at the main Overleaf page with an actively captured email domain, or logs in with SSO for the first time, they will be presented with an option to create a new Overleaf account. This new account will be automatically enrolled in the Overleaf subscription for the organization that owns the email domain, and the user account will be automatically managed.
This process eliminates the need for admins to directly invite users to the subscription, and combines the steps of creating an account, accepting the group invitation, agreeing to the terms of account management, and linking the user's SSO identity to their Overleaf account.
Users with existing Overleaf accounts can, when appropriate, also have these existing accounts quickly enrolled and managed if they add an email with verified and actively captured domain.
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