Controlling feature availability

Some Overleaf features can be enabled or disabled for group subscriptions on request.

Subscription administrators can enable or disable AI features for group members in the admin dashboard. Subscription administrators can request that other Overleaf features be disabled or enabled for members of their subscription by contacting Support.

Feature	Default behaviour	Notes
Overleaf Chat	enabled for all groups	Overleaf Chat is a standard feature that is available to all Overleaf users unless disablement is requested by the group administrator.
Overleaf AI	enabled at the free level by default for all groups that have not enabled Managed Users disabled for Pro groups with Managed Users	Overleaf AI features have Standard and Pro tiers aligned with group plan. Group administrators have a toggle switch in the Group Management settings to enable or disable AI features for all group members.
Dropbox Synchronization	enabled for all groups	Dropbox Synchronization is a premium feature that is available on all group plans unless disablement is requested by the group administrator.

AI features

This information is for admins of group subscriptions. If you are an individual user, see our AI features and managed accounts documentation.

AI features are enabled by default for all group subscriptions, except Pro groups with Managed Users enabled (where AI is disabled by default).

When AI features are enabled for your group, members can use Overleaf's AI tools — including Error Assist, language suggestions, rewrite tools, and the AI assistant — within the allowance included in the plan.

How to enable or disable AI features

By default, AI features are disabled for Managed Users and enabled for non-managed groups, but if you're the subscription admin and would like to override this setting, please follow these steps:

1

Once you've logged into Overleaf, visit the subscription dashboard.

2

Under the Group management options, select Feature controls:

3

In the Feature controls page, you will find a toggle for AI features. This is set to Disabled by default for Managed Users and Enabled for non-managed groups. Click the toggle to switch the setting accordingly.

When the AI features settings change (from Disabled to Enabled or vice versa), members will receive an email notification.

Frequently asked questions (FAQs)

Can I block AI for some users but not others?

No — currently, the toggle applies to all members of a subscription. User-level controls are planned for a future phase.

Does the setting take effect immediately?

Yes. Once toggled, AI features become unavailable to all affected users.

Will I be notified when the setting changes?

Admins who make the change will see it reflected in the audit log. Group members will receive an email notification.

Can I see a record of when AI settings were changed?

Yes — all toggle actions are recorded in the group audit log.

If AI features have been disabled by Overleaf Support via the internal admin console, how does this affect the group admin UI?

All group admins will see the AI feature toggle set accordingly.

How AI access works across organizations

AI access is determined by each user's own account settings, not the project they're working on. This means:

• A member of your group whose AI is disabled cannot use AI features in any Overleaf project—including projects owned by users outside your organization.
• A collaborator from outside your group who joins one of your members' projects is governed by your organization's settings, however any organization disablement takes precedent.

The diagram below shows how this works across three scenarios involving two organizations—one with AI disabled (Company A) and one with AI enabled (Company B).

Company A – AI disabled

Company B – AI enabled

Scenario 1 Owner: Company A	Scenario 2 Owner: Company B	Scenario 3 Owner: Company B
Owner Company A • no AI	Owner Company B • AI on	Owner Company B • off (personal)
Collaborator 1 Company B • AI on	Collaborator 1 Company A • no AI	Collaborator 1 Company A • no AI
Collaborator 2 Company B • AI on	Collaborator 2 Company B • AI on	Collaborator 2 Company B • AI on
Nobody can use AI	Owner + Company B can use AI	Only Company B member can use AI

Scenario 1: The project owner is from Company A (AI disabled). Neither the owner nor their Company B collaborators can use AI, because the owner's AI is disabled at account level.

Scenario 2: The project owner is from Company B (AI enabled). The owner and Company B collaborators can use AI. The Company A collaborator cannot, because their own organization has disabled AI.

Scenario 3: The project owner is from Company B (AI enabled) but has individually disabled AI on their account. The owner cannot use AI. Company B collaborators whose AI is individually enabled can use AI on the project. The Company A collaborator cannot.

Disabling AI for your group ensures your members cannot use AI anywhere on Overleaf, regardless of which projects they're working on or who owns them.

Default AI access by group type

Group type	AI default	Notes
Group Standard	Enabled	Members have Standard AI allowance, unless the group admin disables AI features for members.
Group Pro (without Managed Users)	Enabled	Members have Max AI allowance, unless the group admin disables AI features for members.
Group Pro (with Managed Users)	Disabled	If the group admin enables AI features, members would have Max AI allowance.